Administrative Project Coordinator

About the Role

• Type, format and organize project documents, reports, specifications and correspondence. • Create and maintain paper and electronic files. • Order insurance and monitor insurance certificates. • Apply company quality assurance guidelines and procedures for project document management. • Assist with and help coordinate meetings and presentations. • Work with multiple Project Managers and project teams as needed. • Assist with project guides, project reviews, project invoices and expense reports as needed. • Handle highly sensitive and confidential information with professionalism and discretion. • Provide public engagement support for comment tracking, public meeting planning and quarterly reporting.

Key Responsibilities

• ▸document management
• ▸file organization
• ▸insurance tracking
• ▸qa procedures
• ▸meeting coordination
• ▸public engagement

What You Bring

• Exhibit professionalism with clients. • Excellent verbal and written communication skills. • Professional, self‑motivated, well‑organized and detail‑oriented with flexibility to prioritize and handle multiple tasks in a fast‑paced environment. • Ability to meet deadlines. • Knowledge of A/E industry desired. • Local candidates preferred. • Associate degree in a closely related field or combination of education and relevant experience. • Minimum of 1 year related experience. • Proficiency in Microsoft Word and Excel.

Requirements

• ▸associate degree
• ▸1+ year
• ▸ms office
• ▸communication
• ▸professionalism
• ▸a/e knowledge

Benefits

HDR’s eight Employee Network Groups—Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, and Young Professionals—provide a sense of belonging and a supportive environment. Each group has an executive sponsor and is open to all employees.

Work Environment

Office Full-Time