Administrative Assistant

About the Role

• Track attorney bar admission requirements, renewals, CLE compliance, and status updates. • Assist in planning and executing team meetings, events, and departmental initiatives. • Manage invoice processing for the Legal team, including bill review, approvals, and communication with external billing teams. • Provide comprehensive administrative support including heavy calendar management, phone coverage, and document filing (both paper and electronic). • Prepare and submit accurate expense reports for attorneys and department leaders. • Coordinate domestic and international travel arrangements, including detailed itineraries and logistics. • Maintain and update databases, legal document management systems, and internal reporting tools. • Support ongoing compliance processes and special projects as needed.

Key Responsibilities

• ▸invoice processing
• ▸expense reporting
• ▸travel coordination
• ▸data management
• ▸compliance tracking
• ▸event planning

What You Bring

The Administrative Assistant will provide essential support to the Legal and Compliance team, performing a wide range of administrative, operational, and legal support responsibilities. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be proactive, professional, and capable of supporting attorneys and compliance staff with efficiency and accuracy. • Professional, proactive, and reliable team player with strong interpersonal skills. • Exceptional attention to detail, high degree of accuracy, and strong risk-awareness mindset. • Minimum of 3+ years of administrative experience with a strong record of professional success; experience in financial services preferred but not required. • Excellent written and verbal communication skills, with the ability to work efficiently and maintain deadlines. • Bachelor’s degree (BA/BS) preferred with strong academic performance. • Strong organizational skills, ability to manage processes, and maintain structured workflows. • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Requirements

• ▸3+ years
• ▸bachelor’s
• ▸microsoft office
• ▸detail‑oriented
• ▸organizational
• ▸interpersonal

Work Environment

Office Full-Time