Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Document Controller
Administer document control system, managing electronic and physical project files via Aconex.
Job Highlights
About the Role
The Document Control Administrator is responsible for managing a comprehensive document control system that supports program‑wide administrative, engineering, and operational activities. The role focuses on timely, accurate, and systematic handling of all project documentation, ensuring alignment with project and client requirements, particularly through electronic platforms such as Aconex. • Maintain and control technical documentation (specifications, IFC, shop drawings, vendor documents, calculations, revisions) in electronic and physical form. • Ensure proper use of the Electronic Document Management System (Aconex) for receiving, tracking, and distributing project documents. • Prepare and update logs/registers (Critical/Non-Critical Docs, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs) for monthly progress reports. • Issue documents using approved transmittal formats to clients, consultants, site teams, and stakeholders. • Monitor incoming and outgoing correspondence, track responses, and archive communications. • Coordinate with Head Office and vendors to obtain and distribute the latest document revisions. • Support compilation and submission of final as‑built documentation according to closeout procedures. • Assist in preparing daily, weekly, and monthly site document activity reports. • Maintain the Master Document Register for each project to support progress reporting and milestone payments. • Track license registration and renewal requirements per project regulations.
Key Responsibilities
- ▸document control
- ▸aconex
- ▸log management
- ▸transmittal issuance
- ▸as‑built compilation
- ▸progress reporting
What You Bring
• Minimum 5 years’ experience in document control, preferably in construction supervision or engineering design consultancy. • Proven experience with Aconex on large‑scale infrastructure, building, or industrial projects. • Relevant certifications in document control are advantageous; degree preferred but not essential.
Requirements
- ▸document control
- ▸5+ years
- ▸aconex
- ▸construction
- ▸certifications
- ▸degree
Benefits
AECOM offers a broad range of benefits that may include medical, dental, vision, life and disability coverage, paid time off, flexible work options, well‑being resources, retirement savings plans, employee stock purchase plans and various voluntary perks. Benefits are tailored to employment status and aim to support the diverse needs of our workforce. We are a global team driven by a common purpose to deliver a better world, offering opportunities to work on groundbreaking projects locally and internationally. Our award‑winning training and development programs expand technical expertise and leadership skills, fostering a collaborative and respectful workplace. AECOM is an equal‑opportunity employer committed to confidentiality and supporting every employee’s potential.
Work Environment
Office Full-Time