Project Administrative Assistant

About the Role

The role involves a wide range of administrative and executive support tasks, including clerical duties, handling communications, maintaining records, managing deliveries, preparing meeting materials, and supporting the superintendent with inventory and timecard entry. • Perform clerical tasks and operate basic office equipment. • Answer and route incoming calls, provide information, and take messages. • File and maintain written records and create electronic copies. • Receive, sort, and log all deliveries in the computer database. • Prepare daily outbound deliveries. • Assemble materials for design and construction meetings. • Record and update meeting minutes for site meetings. • Procure consumable materials and office supplies. • Support superintendent with equipment inventory tracking and organization. • Enter craft worker timecards for the superintendent. • Provide general day‑to‑day support to the project team. • Schedule, track, and log repairs and maintenance for work trucks. • Provide maps and directions to visitors, subcontractors, deliveries, and new employees. • Log applicants into the Craft Applicant Tracking Spreadsheet.

Key Responsibilities

• ▸delivery management
• ▸inventory tracking
• ▸timecard entry
• ▸meeting support
• ▸procurement
• ▸administrative support

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a dynamic environment, remaining flexible, resourceful, proactive, and efficient while maintaining a high level of professionalism and confidentiality. The ideal candidate has at least three years of administrative experience, preferably supporting a large team, and possesses strong written and verbal communication skills, high organizational ability, and proficiency with Microsoft Office, Excel, email, calendar systems, PowerPoint, and basic office equipment. The company is an equal‑opportunity employer, requires legal authorization to work in the U.S. without visa sponsorship, and does not accept unsolicited recruitment agency contacts. • Associate’s degree in business or related field preferred. • Minimum three years of administrative experience supporting multiple team members. • Proficiency with Microsoft Office, Excel, email, calendar systems, and PowerPoint. • Strong knowledge of basic office equipment. • Excellent written and verbal communication skills. • Highly organized and able to work independently with minimal supervision.

Requirements

• ▸associate degree
• ▸admin experience
• ▸microsoft office
• ▸excel
• ▸powerpoint
• ▸communication

Benefits

Benefits for non‑craft, non‑union employees working 25+ hours per week include medical, prescription drug and vision coverage at no additional cost, dental coverage, a 401(k) plan with a generous Mortenson match, paid time off and holidays, employer‑paid life, AD&D and disability insurance, a no‑cost mental‑health tool, tuition reimbursement, adoption assistance, and a gym membership discount program. The base pay range for this role is $51,000 – $68,900, with higher ranges in select locations such as Denver, Chicago, Seattle, Portland, and Washington, D.C., determined by knowledge, skills, experience, and internal equity.

Work Environment

Onsite