Portfolio Manager, HOA & Condo

About the Role

Associa is seeking multiple Portfolio Managers to oversee HOA and condominium communities in Loudon County, Montgomery County, and Prince George’s County. The role supports onsite staff and manages administrative, maintenance, and capital projects across assigned portfolios. Portfolio Managers also create and manage budgets, review financial statements, submit RFPs, oversee vendor selection and capital projects, prioritize maintenance requests, coordinate contractors, prepare board packages, schedule meetings, and communicate community updates through weekly mailings. • Travel to and inspect multiple HOA and condominium communities within the portfolio. • Collaborate with onsite staff, Board of Directors, homeowners, vendors, and contractors. • Hire, train, and develop staff members. • Implement board policies and strategic initiatives per management agreements. • Issue violation letters and ensure compliance with HOA codes and regulations. • Respond to homeowner inquiries in person, by phone, and email. • Enter and maintain data in the association database. • Create and manage budgets; analyze balance sheets, income statements, operating expenses, and reserve studies. • Prepare and submit RFPs, manage bidding, select vendors, and oversee capital projects. • Prioritize maintenance requests and coordinate work orders with vendors and contractors. • Compile board packages and schedule monthly and annual board meetings. • Distribute weekly communications to homeowners regarding maintenance, guidelines, and events. • Assist homeowners with architectural review forms and follow up on board decisions.

Key Responsibilities

• ▸budget management
• ▸financial analysis
• ▸rfp preparation
• ▸vendor coordination
• ▸maintenance scheduling
• ▸board reporting

What You Bring

The position requires traveling to various communities, collaborating with onsite staff and Board members, hiring and training employees, implementing board policies, inspecting properties, issuing violation letters, and handling homeowner inquiries via in‑person, phone, or email. Applicants must have at least two years of community association experience, knowledge of Board and General Manager interactions, and be willing to obtain a CMCA certification in the first year (company‑paid). Strong financial analysis, project management, communication, conflict‑resolution, and self‑motivation skills are essential. • Minimum 2 years community association experience; active or pending CMCA certification (company‑paid). • Ability to read and interpret financial reports and perform variance analysis. • Effective project management, prioritization, and multi‑project coordination. • Excellent written and verbal communication with conflict‑resolution skills. • Self‑motivated, detail‑oriented, proactive problem solver.

Requirements

• ▸cmca
• ▸community experience
• ▸financial analysis
• ▸project management
• ▸communication
• ▸conflict resolution

Work Environment

Field