Rolls-Royce
Designs and manufactures power and propulsion systems for aerospace, marine, defence and energy sectors.
Accounts Payable Process Specialist
Processing invoices and credit notes, handling queries, ensuring compliance.
Job Highlights
About the Role
The Accounts Payable Processing Specialist, based in Bengaluru and reporting to the AP team leader, manages invoices and credit notes received by the RR GBS AP team while supporting query resolution. The role ensures all documents are processed accurately, efficiently, and in line with company policies to enable timely payments. Responsible for receiving, validating, and recording invoices in SAP, the AP Junior Analyst collaborates with the internal AP team to maintain smooth invoice processing and contribute to the overall effectiveness of the finance function. • Receive, sort, and prepare AP documents for routing to the appropriate inbox. • Validate invoice data against acceptance criteria and return incomplete invoices to vendors with guidance. • Review VIM exceptions and resolve issues such as missing or incomplete information. • Record invoice‑related queries in ServiceNow (internal) and email (external) and ensure timely resolution per SLA. • Respond to standard vendor and stakeholder queries according to defined processes. • Identify root causes of disputes and route them to the appropriate AP team member. • Collaborate with Procurement and Receiving teams to resolve PO and invoice discrepancies. • Monitor vendor accounts for debit balances or aged credits and flag discrepancies for review. • Adhere to internal policies and controls, escalating issues to the AP leader as needed. • Utilize GBS finance tools, including SAP, ServiceNow, and shared mailboxes, for daily tasks. • Report basic system issues such as invoice scan errors or incorrect routing to support teams.
Key Responsibilities
- ▸invoice validation
- ▸sap processing
- ▸servicenow logging
- ▸vendor queries
- ▸po reconciliation
- ▸account monitoring
What You Bring
Candidates should hold a bachelor’s degree in accounting, finance, business administration, or a related field, with 1‑2 years of experience or a finance apprenticeship. Familiarity with SAP or Coupa, invoice processing, and finance compliance procedures is required, along with strong problem‑solving, organizational, and interpersonal skills.
Requirements
- ▸bachelor's
- ▸1‑2 years
- ▸sap
- ▸coupa
- ▸invoice processing
- ▸problem solving
Work Environment
Office Full-Time
Interview Process
-online assessment (cognitive & behavioural aptitude testing) with instructions provided if required.