Administrative Assistant

About the Role

The role involves providing comprehensive support such as document preparation, calendar management, travel coordination, and reception duties, while collaborating with other administrative staff and firm leaders. • Revise client proposals, fee estimates, scopes of services, forms, progress reports, and other project documents. • Produce plans, project manuals, and reports; handle copying, printing, binding, filing, and scanning. • Compile meeting agendas, minutes, and miscellaneous documents. • Manage Outlook calendars, schedule meetings and calls. • Arrange travel and process expense reports. • Support monthly invoicing activities. • Partner with other administrative staff and firm leaders. • Manage reception: answer/direct calls, handle packages, greet visitors. • Order supplies and maintain production, supply, and common areas. • Assist with event planning and coordination. • Run occasional errands.

Key Responsibilities

• ▸document preparation
• ▸calendar management
• ▸travel coordination
• ▸reception duties
• ▸invoicing support
• ▸event planning

What You Bring

Ideal candidates have at least two years of corporate administrative experience, strong communication skills, and proficiency with the Microsoft Office suite. They are organized, client-focused, able to handle confidential information, and thrive in a fast-paced environment where leaders are frequently on the road. • Minimum 2 years experience in an administrative role within a corporate or professional environment. • Strong verbal and written communication, including grammar and proofreading. • Proficient in Microsoft Office Suite. • Professional, organized, client-oriented, and deadline-driven. • Ability to maintain confidentiality and anticipate needs. • Self-starter able to thrive when leaders are traveling off-site. • Preferred: contract management and billing experience; graphics and PowerPoint skills.

Requirements

• ▸2+ years
• ▸microsoft office
• ▸communication
• ▸confidentiality
• ▸contract management
• ▸powerpoint

Benefits

Kimley-Horn prides itself on a people-first culture that emphasizes quality, professional growth, and work-life balance. Employees benefit from robust retirement matching, comprehensive health coverage, flexible time off, tuition assistance, and family-friendly programs, contributing to the firm’s long-standing reputation as a top workplace. • 2-to-1 company match on up to 4% of eligible compensation plus profit-sharing. • Low-cost medical, dental, and vision insurance. • Flexible time off, floating holidays, and half-day Fridays. • Student loan matching in 401(k) and performance-based bonuses. • Tuition reimbursement and extensive internal training. • New parent leave, family-building benefits, and childcare resources.

Work Environment

Office Full-Time