Purchasing Agent

About the Role

The Purchasing Agent manages the end‑to‑end purchase order (PO) lifecycle within Upchurch’s BOPs operating model. This role standardizes intake, buying, expediting, receiving, and 3‑way matching to support field operations across mechanical, plumbing, and electrical divisions. Success is measured by having materials at the right place, at the right time, at the right price, with clean documentation for accounts payable and audit readiness. Key responsibilities include converting approved requisitions into accurate POs, validating quotes and vendor documentation, and enforcing the BOPs PO SOP and spend‑approval matrix. The agent maintains preferred supplier lists, runs RFQs, negotiates terms, and oversees vendor onboarding. They also monitor PO status, expedite backorders, coordinate shipments, capture receiving documents, perform 2/3‑way matches, and partner with AP on invoice and tax issues while maintaining data integrity and reporting on key performance indicators. • Convert approved requisitions into purchase orders with correct job, cost, phase codes, tax, and delivery instructions. • Validate quotes, unit pricing, freight terms, and lead times; attach vendor confirmations, cut sheets, and submittal references. • Enforce BOPs PO SOP and spend‑approval matrix thresholds. • Maintain preferred supplier lists and pricing agreements for core categories such as pipe, valves, fixtures, and consumables. • Run RFQs, compare specifications, negotiate price breaks, freight, returns, and warranties, and recommend award decisions. • Complete vendor onboarding documentation, including W9, COI, credit applications, lien waivers, and safety documents. • Monitor PO status from issuance to receipt, expedite backorders, and process substitutions with project manager approval. • Coordinate will‑call versus direct‑to‑site shipments, providing dropsite maps, gate codes, and staging notes. • Publish a weekly Open PO / Past‑Due / ETA log to project managers and superintendents. • Capture receiving documents, reconcile quantities, and perform 2/3‑way matching of PO, receipt, and invoice. • Resolve price variances, process PO changes, and support AP with invoice holds, tax issues, and month‑end accruals. • Maintain item masters, catalogs, units of measure, and keep vendor cards current. • Track KPIs such as cycle time, on‑time delivery, price variance, cost savings, and invoice exception rate. • Produce Buyout Savings Summary and Open PO Dashboard for leadership review. • Apply One Upchurch purchasing policies, standardize templates, and ensure compliance with safety and quality goals. • Travel 80‑100 % of the time to job sites, warehouses, and offices.

Key Responsibilities

• ▸po creation
• ▸vendor onboarding
• ▸rfq management
• ▸shipment coordination
• ▸3‑way matching
• ▸kpi reporting

What You Bring

Qualified candidates have at least three years of purchasing or procurement experience, preferably in construction, MEP, or industrial services, and possess a high school diploma or GED (associate’s or bachelor’s in supply chain or business is preferred). Proficiency with ERP/procurement systems such as Viewpoint, Sage 300 CRE, Procore, or NetSuite and advanced Excel/Sheets skills are required. Strong negotiation, vendor‑relation, detail orientation, urgency, and communication abilities are essential, along with a valid driver’s license and the ability to pass a background/drug screen. • Minimum 3 years purchasing/procurement experience, preferably in construction/MEP or industrial services. • High school diploma or GED required; associate’s or bachelor’s in supply chain/business preferred. • Proficiency with ERP/procurement systems (e.g., Viewpoint, Sage 300 CRE, Procore, NetSuite) and advanced Excel/Sheets functions. • Knowledge of cost coding, taxability, freight terms (FOB/Incoterms), and 2/3‑way matching processes. • Strong negotiation, vendor‑relation, detail‑orientation, urgency, and clear written/verbal communication skills. • Valid driver’s license for occasional site/warehouse visits and ability to pass background/drug screening. • Ability to lift up to 30 lb, walk in warehouses/yards, and work occasional after‑hours expediting.

Requirements

• ▸procurement experience
• ▸high school
• ▸advanced excel
• ▸erp systems
• ▸negotiation
• ▸driver license

Benefits

Upchurch offers a competitive salary based on experience, health, dental, and vision insurance, paid time off and holiday pay, and opportunities for professional development and certification assistance. The company is an equal‑employment‑opportunity employer, prohibiting discrimination and harassment based on any protected characteristic. • Competitive salary based on experience. • Health, dental, and vision insurance. • Paid time off and holiday pay. • Professional development and certification assistance.

Work Environment

Office Full-Time