We One
WeOne is a leading global provider of integrated infrastructure services.
Office Administrator & Receptionist
Front‑of‑house admin handling reception, meetings, events and executive support.
Job Highlights
About the Role
Reporting to the Executive Assistant to the EVP, this role provides front‑of‑house and office management support across a broad range of responsibilities. These include reception management, coordinating meeting room bookings, supporting scheduling requirements, and undertaking general office administration tasks to ensure the smooth day‑to‑day operation of the office. • Greet visitors, clients, and employees professionally and courteously • Answer, screen, and direct incoming phone calls and emails • Manage meeting rooms, bookings, and coordinate meeting requirements • Arrange catering for meetings and internal events • Oversee end‑to‑end event management, including conference coordination and catering • Assist with office functions and conference logistics • Order office supplies and liaise with suppliers as needed • Maintain reception and common areas to a high standard • Handle incoming and outgoing mail and deliveries • Manage visitor sign‑in processes and security protocols • Provide diary management support for senior executives
Key Responsibilities
- ▸meeting booking
- ▸event coordination
- ▸diary management
- ▸reception
- ▸mail handling
- ▸visitor sign‑in
What You Bring
DP World is seeking an Office Administrator & Receptionist to join our team in our state-of-the‑art Melbourne CBD office. In this role, you will deliver excellent customer service while managing reception and office operations and serving as a key point of contact for senior stakeholders. • Possess previous experience in an administrative or office support role • Demonstrate strong organisational and time‑management skills with the ability to juggle multiple priorities • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable using office systems and technology • Exhibit excellent written and verbal communication skills with a professional, confidential approach • Maintain high attention to detail
Requirements
- ▸admin experience
- ▸time management
- ▸ms office
- ▸communication
- ▸detail‑oriented
- ▸customer service
Work Environment
Office Full-Time