Project Administrative Assistant

About the Role

• Perform clerical tasks and operate basic office equipment. • Answer incoming calls, provide information, forward calls, and take messages. • File and maintain written records; create electronic copies. • Receive, sort, and log deliveries in the computer database. • Prepare daily outbound deliveries and materials for design/construction meetings. • Record and update meeting minutes for site meetings. • Procure consumable materials and office supplies. • Assist Superintendent with equipment inventory tracking and organization. • Enter craft worker timecards for the Superintendent. • Provide general day‑to‑day support to the project team. • Schedule, track, and log repairs and maintenance for work trucks. • Provide maps and directions to visitors, subcontractors, deliveries, and new employees. • Log applicants into the Craft Applicant Tracking Spreadsheet.

Key Responsibilities

• ▸delivery management
• ▸inventory tracking
• ▸timecard entry
• ▸supply procurement
• ▸meeting minutes
• ▸call handling

What You Bring

BLUvera, Mortenson’s vertically integrated manufacturing and fabrication affiliate, is seeking a Project Administrative Assistant based near Indianapolis, Indiana. The individual will interact with staff at all levels in a dynamic environment, maintaining professionalism, confidentiality, and resourcefulness. The ideal candidate has extensive administrative and executive support experience and can work independently with minimal supervision. The position does not offer visa sponsorship and requires legal authorization to work in the U.S. Job postings typically remain open a minimum of five days, averaging 44 days. Mortenson is an equal‑opportunity employer, valuing diverse perspectives and providing employment without regard to protected characteristics. Unsolicited agency contacts are not accepted. • Minimum 3 years of administrative experience, preferably supporting large teams. • Associate’s degree in business or related field preferred. • Proficient in Microsoft Office, Excel, Email, Calendar, and PowerPoint. • Strong knowledge of basic office equipment. • Excellent written and verbal communication skills. • Highly organized with ability to work independently.

Requirements

• ▸3+ years
• ▸associate degree
• ▸microsoft office
• ▸office equipment
• ▸communication
• ▸organized

Benefits

• Medical, prescription drug, vision, and dental plans at no additional cost. • 401(k) retirement plan with generous Mortenson match. • Paid time off, holidays, and other paid leaves. • Employer‑paid life, AD&D, and disability insurance. • No‑cost mental health tools and concierge services. • Tuition reimbursement and adoption assistance. • Gym membership discount program. • Base pay $24.52–$33.12, adjusted by location; eligible for Mortenson incentive plan.

Work Environment

Onsite