Turner & Townsend
Become the leading global provider of professional services to the natural resources, infrastructure and property markets.
Executive Assistant - C Suite Level
Provides executive-level admin support to senior directors on a major rail project.
Job Highlights
About the Role
The Executive Assistant will support the Directorate Team on a major infrastructure project by coordinating executive duties and providing comprehensive administrative assistance. Responsibilities include managing directors’ schedules, handling communications, preparing reports and presentations, and ensuring that senior executives’ priorities are met efficiently. • Build and maintain strong relationships with key stakeholders • Manage professional and personal schedules for Directors, including agendas, emails, calls, and logistics • Coordinate complex calendar management and information flow to senior executives • Plan and prioritize work to meet senior executives' priorities • Prepare presentations, reports, letters, and meeting minutes • Organise meetings, workshops, and visitor greetings; screen and prioritize emails and calls • Arrange travel, set up purchase orders, and maintain administrative systems • Implement and maintain procedures, including printing, copying, filing, and SharePoint documentation • Provide confidential support while handling enquiries and requests
Key Responsibilities
- ▸stakeholder management
- ▸calendar management
- ▸presentation prep
- ▸travel coordination
- ▸purchase orders
- ▸sharepoint docs
What You Bring
• Minimum 10 years of executive‑assistant experience with advanced Microsoft Office and SharePoint skills • Excellent verbal and written communication, strong attention to detail, and ability to work under tight deadlines • Experience working with diverse teams and managing significant workloads independently
Requirements
- ▸microsoft office
- ▸sharepoint
- ▸10+ years
- ▸communication
- ▸detail-oriented
- ▸teamwork
Benefits
The role is full‑time and permanent, offering competitive remuneration, an 8% pension, 25 days of annual leave, and opportunities for career development both in Ireland and globally. Turner & Townsend promotes a healthy, flexible working environment, values diversity and inclusion, and is an equal‑opportunity employer. • Competitive salary, 8% pension, 25 days annual leave, and global career development opportunities
Work Environment
Office Full-Time