AS Administrative Assistant Office

About the Role

This position performs daily administrative tasks and provides support to office departments and the business unit, including customer service, handling mail and supplies, managing calendars, and coordinating meetings and travel arrangements. • Provide professional customer service while processing day‑to‑day administrative items. • Process mail, overnight shipments, photocopying, filing, faxes, phone list updates, invoices, and order supplies and stationery. • Manage department head/manager’s calendar, meeting schedule, and contacts. • Edit and assemble documents and reports for department head/manager. • Assist with office inquiries and proactively escalate issues as appropriate. • Create and maintain organizational and seating charts. • Organize meeting support, record, transcribe, and distribute minutes. • Maintain historical business unit information to aid managerial decision‑making. • Arrange travel reservations, accommodations, itineraries, and agendas. • Process expense reports for department head/manager. • Maintain organized filing systems and coordinate document retrieval. • Promote company culture and support DE&I activities. • Order office supplies to meet operational needs. • Provide team support and cover duties during absences. • Suggest continuous‑improvement ideas and share recommendations. • Assist with special projects and coordinate events. • Maintain confidentiality of information. • Work independently with some oversight and collaboratively as part of a team.

Key Responsibilities

• ▸customer service
• ▸mail processing
• ▸calendar management
• ▸document editing
• ▸meeting coordination
• ▸travel booking

What You Bring

The role is located in Austin, TX 78731 and belongs to the Austin Main division. It is classified as an experienced administrative support position, regular full‑time, salaried non‑exempt. Physical demands include frequent sitting, computer use, occasional lifting of up to 25 pounds, and occasional travel to construction sites or off‑site venues; reasonable accommodations are available for individuals with disabilities. • Understand contract and bonding processes and related escalation procedures. • High School Diploma or GED plus at least 5 years of administrative assistant experience in construction or a related industry. • College degree or relevant administrative certification preferred. • Strong attention to detail, accuracy, and organizational skills. • Excellent verbal and written business communication skills. • Proficient in research, proofreading, and active listening. • Good judgment for problem‑solving, issue escalation, and prioritization. • Skilled with computer, data entry, Microsoft Office suite, collaborative meeting platforms, and office equipment. • Commissioned Notary Public status is a plus.

Requirements

• ▸5+ yrs
• ▸high school
• ▸college degree
• ▸microsoft office
• ▸detail oriented
• ▸communication

Work Environment

Office Full-Time