Kimley-Horn
A multidisciplinary engineering and planning firm offering innovative solutions in various sectors.
Communications Administrative Assistant
Administrative support for communications team, handling scheduling, inventory, and vendor relations.
Job Highlights
About the Role
The assistant provides administrative support including meeting scheduling, expense reporting, shipping, filing, catering orders, and other similar tasks. They also manage the online store, maintain the photography database, support special projects, and sustain vendor relationships. • Schedule meetings, manage expense reports, handle shipping, filing, and catering orders. • Oversee the online Kimley‑Horn store, select items, maintain inventory reports, and resolve issues. • Upload, label, and organize photos in the OpenAsset database. • Support special projects by sourcing gifts, editing spreadsheets, meeting deadlines, and maintaining confidentiality. • Maintain relationships with third‑party vendors such as printers and suppliers. • Communicate effectively with vendors, partners, peers, and leaders.
Key Responsibilities
- ▸meeting scheduling
- ▸expense reporting
- ▸store management
- ▸photo database
- ▸vendor relations
- ▸project support
What You Bring
The ideal candidate is self‑sufficient, highly organized, and able to juggle multiple priorities with urgency. They possess strong interpersonal skills, a collaborative attitude, and proficiency in the MS Office suite, especially Outlook and Excel, as well as SharePoint. • Work independently and adapt to changing deadlines and priorities. • Manage multiple tasks with urgency while being highly organized and detail‑oriented. • Quickly learn new software and partner with team members and administrative staff. • Proficient in MS Office (advanced Outlook calendar, Word mail merges) and Excel for complex spreadsheets; organize files in SharePoint.
Requirements
- ▸ms office
- ▸outlook
- ▸excel
- ▸sharepoint
- ▸organized
- ▸self‑sufficient
Benefits
Employees enjoy an exceptional 2‑to‑1 retirement match, comprehensive health coverage, flexible time‑off policies, financial wellness programs, professional development opportunities, and family‑friendly benefits. • 2‑to‑1 company match on up to 4 % of eligible compensation plus profit‑sharing. • Low‑cost medical, dental, and vision insurance. • Flexible personal leave, floating holidays, half‑day Fridays. • Student‑loan matching in 401(k) and performance‑based bonuses. • Tuition reimbursement and extensive internal training. • New‑parent leave, family‑building benefits, and childcare resources.
Work Environment
Office Full-Time