Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Project Assistant & Document Controller
Manage aviation project documents and support coordination for project deliverables
Job Highlights
About the Role
The position supports the management of project documentation, schedules, and compliance, working closely with multidisciplinary teams to ensure timely delivery of project outputs. • Manage project documentation (reports, drawings, contracts, correspondence) using control systems and versioning. • Maintain organized filing structures and distribute documents promptly to project teams. • Track approval workflows, comments, and revisions to keep accurate document status. • Support project managers with scheduling, meeting coordination, minutes, progress reports, presentations, and trackers. • Assist in maintaining project timelines and ensuring deliverables meet schedule. • Ensure compliance with airport authority requirements, QA/QC procedures, and internal document standards across disciplines. • Monitor adherence to regulatory and procedural guidelines for documentation and submissions. • Coordinate with multidisciplinary teams (airside, landside, MEPF, planning, commercial) to gather inputs and consolidate deliverables. • Manage submission deadlines and oversee procurement documentation, RFI logs, change logs, and dashboards. • Support project audits and prepare documentation for project close‑out.
Key Responsibilities
- ▸document control
- ▸version control
- ▸workflow tracking
- ▸schedule support
- ▸compliance monitoring
- ▸submission management
What You Bring
We are seeking a detail‑oriented Project Assistant & Document Controller with extensive experience in the aviation sector. The role supports project managers and multidisciplinary teams, ensuring high‑quality outputs while meeting airport authority and internal standards. It requires excellent organization, communication, and multitasking abilities. Candidates must hold a diploma, graduate or postgraduate degree in a relevant field and possess significant aviation project experience, with proven expertise in document control systems and project coordination. Proficiency in document control software, project management tools, and the MS Office Suite, combined with strong organizational and communication skills, is essential. • Hold a diploma, graduate or postgraduate degree in a relevant field. • Possess 8–10 years of experience on aviation sector projects with proven document control expertise. • Proficient in document control software, project management tools, and MS Office Suite (Word, Excel, PowerPoint). • Demonstrate strong organizational, verbal and written communication skills to liaise with teams and stakeholders.
Requirements
- ▸degree
- ▸aviation exp
- ▸document control
- ▸project management
- ▸ms office
- ▸organizational
Benefits
AECOM offers comprehensive benefits—including medical, dental, vision, life, AD&D, disability, paid time off, flexible work options, well‑being resources, retirement plans and an employee stock purchase plan—tailored to employee status. As a Fortune 500 global infrastructure leader, we solve complex challenges across water, environment, energy, transportation and buildings.
Work Environment
Office Full-Time