Hdr
HDR provides architecture, engineering, environmental, and construction services for infrastructure projects.
Receptionist/Administrative Project Coordinator
Front‑desk receptionist providing visitor service and administrative project coordination
Job Highlights
About the Role
The Tucson office seeks a Receptionist/Administrative Project Coordinator who will serve as the first point of contact for visitors and staff. This role blends front‑desk responsibilities with support for project teams and managers. • Provide exceptional service to internal and external clients, enhancing their experience. • Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and handle faxes and mail. • Apply quality assurance guidelines for project document management. • Collaborate with multiple project managers and project teams as needed. • Assist project managers with development, planning, execution, and closeout activities. • Produce, proofread, format, and maintain various written materials such as project guides, meeting minutes, invoices, reports, specifications, and correspondence. • Facilitate contract and fee reviews and subconsultant procurement processes. • Order and monitor insurance certificates. • Process and reconcile invoices; prepare purchase requisitions following procurement procedures. • Coordinate meetings and presentations, including arranging catering. • Create and maintain paper and electronic filing systems. • Assist with project guides, reviews, invoices, and expense reports as needed. • Maintain and order office supplies as required. • Manage deliveries and package preparation for FedEx, UPS, couriers, etc. • Liaise with third‑party vendors such as building management, parking, and suppliers. • Support administrative staff as needed.
Key Responsibilities
- ▸front desk
- ▸document management
- ▸invoice processing
- ▸meeting coordination
- ▸procurement support
- ▸vendor liaison
What You Bring
Required qualifications include an associate degree or equivalent experience, at least one year of relevant experience, and proficiency in Microsoft Word and Excel. Candidates must demonstrate an active commitment to HDR’s employee‑owned culture. • Prioritize tasks calmly and in an organized manner.
Requirements
- ▸associate degree
- ▸1 year
- ▸microsoft word
- ▸excel
- ▸task prioritization
Benefits
At HDR, our employee‑owners create a welcoming environment where each person is valued, respected, and empowered to bring their authentic selves and new ideas to work every day. We foster a culture of inclusion throughout the company and its communities, constantly asking what impact we have on the world.
Work Environment
Office Full-Time