Johnson Controls
Produces HVAC, fire, security and building automation systems to optimize and protect buildings globally.
National Billing and Credit Specialist
Coordinate billing, purchase orders, and accounts payable across the business.
Job Highlights
About the Role
• Ensure timely billing for service and project jobs • Liaise with Project Managers to review billing schedules • Manage credit/debit memos and maintain authorisations per DOA • Set up project inceptions and variations in Pronto with proper approvals • Act as gatekeeper for authorisations on GBR and VO inceptions • Maintain accurate documentation and SharePoint for audits • Support internal and year‑end audits with project documentation • Update customer portals and assist with credit limit reviews • Prepare data for SIP calculations • Provide billing support to local teams and handle AR‑related queries • Ensure compliance with Johnson Controls policies and SHEMS standards • Assist other teams and provide coverage during leave periods • Perform ad‑hoc duties to support the National Admin function
Key Responsibilities
- ▸billing support
- ▸pronto setup
- ▸sharepoint docs
- ▸audit support
- ▸sip calculations
- ▸ar queries
What You Bring
The ideal candidate has prior administration experience, excellent communication skills, and strong proficiency in Microsoft Office. They are highly organised, proactive, able to work independently, and demonstrate a customer‑service mindset with the ability to multitask and meet deadlines. Joining GBI provides development opportunities within a global market leader, a supportive team environment, and exposure to a range of industrial refrigeration projects. Applicants must have the right to work in Australia and will undergo standard pre‑employment checks. • Previous administration experience in a similar role • Strong team player with excellent communication skills • Proficient in Microsoft Office • Highly organised, proactive, and able to work independently • Strong customer‑service orientation and professionalism • Ability to multitask, prioritise, and meet deadlines • Skilled in relationship management with internal teams and customers
Requirements
- ▸administration
- ▸microsoft office
- ▸customer service
- ▸team player
- ▸multitasking
- ▸relationship management
Benefits
We are looking for a National Billing and Credit Specialist to join our Brunswick office. The role offers career growth and the chance to work within a collaborative team, coordinating billing, purchase orders, and accounts payable across the business.
Work Environment
Office Full-Time