Administrative Project Coordinator (Resources)

About the Role

You will work side‑by‑side with these experts to contribute to reliable, resilient, and sustainable power systems, helping communities thrive and industries expand. This role offers the chance to drive infrastructure forward, power innovation, and leave a mark on the energy future. • Type, format, and organize project documents, reports, specifications, and correspondence. • Create and maintain paper and electronic files. • Order insurance and monitor insurance certificates. • Apply company quality‑assurance guidelines for document management. • Coordinate meetings and presentations. • Support multiple Project Managers and project teams. • Assist with project guides, reviews, invoices, and expense reports. • Prioritize and manage multiple tasks, deadlines, and deliverables proactively. • Track and respond to messages in the shared email inbox. • Prepare, update, and distribute weekly project reports and status summaries. • Transfer files and deliverables between HDR and clients, maintaining version control. • Monitor and audit workload assignment and progress‑tracking systems. • Manage multiple tasks and priorities effectively. • Maintain excellent organization in a fast‑paced environment.

Key Responsibilities

• ▸document management
• ▸file organization
• ▸version control
• ▸progress tracking
• ▸weekly reporting
• ▸meeting coordination

What You Bring

• Exhibit professionalism and strong customer service with clients. • Demonstrate strong attention to detail and commitment to high‑quality work. • Proficient in Microsoft Office (Word, Excel, Outlook, Teams). • Bachelor’s degree (preferred) or associate degree with relevant experience. • Minimum one year of related experience.

Requirements

• ▸customer service
• ▸detail oriented
• ▸microsoft office
• ▸bachelor’s degree
• ▸1+ year

Work Environment

Office Full-Time