Administrative Assistant III

About the Role

Key responsibilities include managing executive calendars, coordinating travel, and facilitating meetings. The assistant prepares complex reports, presentations, and executive summaries, and oversees departmental projects to ensure timely delivery of deliverables. Additional duties involve coordinating cross-functional communications, maintaining confidentiality of sensitive information, mentoring junior administrative staff, and supporting strategic planning and departmental goal tracking. • Provide executive-level calendar management, travel coordination, and meeting facilitation. • Prepare complex reports, presentations, and executive summaries. • Manage departmental projects and ensure timely completion of deliverables. • Coordinate cross-functional communications and initiatives. • Maintain confidentiality and handle sensitive information with discretion. • Lead and mentor junior administrative staff. • Support strategic planning and departmental goal tracking. • Perform strategic thinking, decision-making, and complex task management.

Key Responsibilities

• ▸calendar management
• ▸travel coordination
• ▸report preparation
• ▸project management
• ▸cross coordination
• ▸strategic planning

What You Bring

The Administrative Assistant III is a senior-level position that provides high-level administrative support to executives or department heads. The role demands advanced coordination, communication, and project-support skills and often serves as a liaison across multiple teams. The position requires at least a high school diploma or GED. Candidates must demonstrate advanced proficiency with Microsoft Office and project-management tools, strong leadership, communication, and problem-solving abilities, and the capacity to juggle multiple priorities under pressure. Familiarity with HVAC industry operations and terminology is preferred, along with a high level of professionalism and discretion. The role calls for strategic thinking, decision-making, and the ability to manage complex tasks, while also requiring prolonged sitting or standing, extensive computer use, and occasional lifting of up to 30 lb. Work is performed in a corporate office with regular interaction with senior leadership, and may involve occasional travel or extended hours during peak periods. • Demonstrate advanced proficiency in Microsoft Office and project-management tools. • Exhibit strong leadership, communication, and problem-solving skills. • Ability to manage multiple priorities and work under pressure. • Familiarity with HVAC industry operations and terminology. • Work in a corporate office environment with regular senior-leadership interaction; occasional travel and extended hours may be required.

Requirements

• ▸microsoft office
• ▸project management
• ▸leadership
• ▸problem solving
• ▸hvac
• ▸high school

Work Environment

Office Full-Time