Project Administrative Assistant

About the Role

The role involves a range of clerical duties, call handling, record keeping, delivery management, meeting preparation, minute taking, procurement, inventory support, timecard entry, equipment maintenance tracking, visitor assistance, and applicant tracking. • Perform clerical tasks and operate basic office equipment • Handle incoming calls, provide information, forward calls, and take messages • File and maintain written records and create electronic copies • Receive, sort, and log all deliveries into a computer database • Prepare daily outbound deliveries • Prepare materials for design and construction meetings • Record and update meeting minutes for various site meetings • Procure consumable materials and office supplies • Support Superintendent with equipment inventory tracking and organization • Support Superintendent with entry of craft worker timecards • Provide general support for the project team with day‑to‑day tasks • Schedule, track, and log repairs and standard maintenance for work trucks • Provide maps and directions to visitors, subcontractors, deliveries, or new employees • Log all applicants into the Craft Applicant Tracking Spreadsheet

Key Responsibilities

• ▸record keeping
• ▸delivery management
• ▸meeting prep
• ▸inventory tracking
• ▸timecard entry
• ▸visitor assistance

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels, adapt in a dynamic environment, and provide professional, confidential administrative and executive support independently. Candidates should have an associate degree or related experience, at least three years of administrative work supporting large teams, proficiency with Microsoft Office and basic office equipment, strong written and verbal communication, and excellent organization skills. • Associate’s degree in business or related administrative experience preferred • Minimum of 3 years administrative experience supporting large teams • Proficient with Microsoft Office, Excel, email, calendar systems, and PowerPoint • Strong working knowledge of basic office equipment • Strong written and verbal communication skills • Highly organized

Requirements

• ▸associate degree
• ▸3 years
• ▸microsoft office
• ▸excel
• ▸powerpoint
• ▸organized

Benefits

Compensation ranges from $51,000 to $68,900, with higher ranges for certain locations; benefits include health, dental, vision, 401(k) match, paid time off, life and disability insurance, mental health resources, tuition reimbursement, adoption assistance, and gym discounts. • Medical and prescription drug plans with no additional cost vision coverage • Dental plan • 401(k) retirement plan with generous Mortenson match • Paid time off, holidays, and other paid leaves • Employer‑paid life, AD&D, and disability insurance • No‑cost mental health tool and concierge with extensive work‑life resources • Tuition reimbursement • Adoption assistance • Gym membership discount program

Work Environment

Onsite