Marketing Proposal Intern

About the Role

• Review and distribute RFQs to marketing leadership. • Manage the general marketing inbox. • Prepare expense reports and coordinate travel bookings. • Produce proposals, leave-behinds, and reports daily. • Support conference and event planning. • Assist project managers and marketing coordinators with resume and project data collection. • Conduct research tasks for marketing initiatives. • Update project, employee, and client information in the Vision database. • Print and bind large technical documents. • Arrange meals for events, meetings, and department luncheons. • Gather information from sub-consultants and assist with coordination duties. • Schedule conference rooms, meetings, and maintain staff calendars. • Coordinate FedEx and courier deliveries. • Track and report recently won projects.

Key Responsibilities

• ▸rfq management
• ▸proposal production
• ▸database updates
• ▸document printing
• ▸project tracking
• ▸event coordination

What You Bring

Kimley-Horn is offering a rewarding and challenging Administrative Assistant Intern position to support its Marketing team with proposal writing in Raleigh, North Carolina. The ideal candidate will be proactive, detail-oriented, possess strong organizational skills and thrive in a fast-paced environment. • Pursuing a Bachelor’s degree in Communications, Journalism, Marketing, PR, English, or related field (expected within 12‑24 months). • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). • Detail‑oriented with strong organizational and multitasking abilities. • Able to work under tight deadlines and manage multiple assignments. • Positive attitude, supportive mindset, and team‑player orientation.

Requirements

• ▸bachelor’s
• ▸microsoft office
• ▸detail oriented
• ▸deadline driven
• ▸team player
• ▸proposal writing

Work Environment

Office Full-Time