Associa
Leading community management firm offering property, accounting, maintenance & administrative services.
Assistant General Manager
Support GM in HOA admin, board liaison, property inspections, budgeting and vendor management.
Job Highlights
About the Role
The Assistant General Manager serves as the liaison among the General Manager, homeowners, the Board of Directors, committee members, and association staff. This onsite role supports office, administrative, and clerical functions, while coordinating scheduling, project management, and delivering strong team collaboration and customer service. • Implement board policies and directives per the management agreement. • Inspect property to ensure compliance with HOA codes, rules, and regulations. • Issue violation letters to homeowners and follow up for correction. • Greet and interact with homeowners, board members, vendors, and contractors. • Respond to inquiries in person, by phone, and via email. • Maintain and update database records and track documents. • Assist in creating and managing budgets; review financial reports and interpret statements. • Submit RFPs, manage vendor bidding, selection, and oversee capital projects. • Coordinate maintenance requests, work orders, and schedule vendors/contractors. • Prepare board packages and schedule monthly and annual board meetings. • Distribute weekly mass communications to homeowners about maintenance, guidelines, and events. • Assist homeowners with architectural review forms and follow up on board decisions.
Key Responsibilities
- ▸policy implementation
- ▸compliance inspection
- ▸database management
- ▸budget management
- ▸rfp management
- ▸vendor coordination
What You Bring
• Minimum 2 + years experience in single‑family, multifamily, or leadership roles. • Knowledge of association board, general manager, and homeowner request processes. • Effective project management skills to prioritize multiple projects and communicate with stakeholders. • Excellent written and oral communication with strong conflict‑resolution techniques.
Requirements
- ▸2+ years
- ▸project management
- ▸communication
- ▸conflict resolution
- ▸board processes
- ▸leadership
Benefits
The position is full‑time, located at 32423 Sommers Bnd, Temecula, CA 92591, with hourly compensation ranging from $27.00 to $29.00. Associa is an equal opportunity employer, considering all qualified applicants without regard to protected characteristics.
Work Environment
Field