Assistant Property Manager (CRE)

About the Role

The Assistant Property Manager (CRE) supports senior management by handling duties outlined for the Sr. Assistant Property Manager and fills property administrator responsibilities when that role is absent. This position ensures professionalism and cultivates positive relationships with tenants and clients. The role operates in a professional office environment, utilizing standard equipment such as computers, phones, photocopiers, filing cabinets, and fax machines, with regular travel between properties in varying weather conditions. • Provide full administrative support (phone, typing, reports, filing, correspondence) and coordinate office supplies when needed. • Assist with lease administration, including abstracting leases and maintaining the database. • Maintain orderly property files, including leases and contracts. • Prepare and coordinate bid proposals and service contracts. • Obtain aging reports and follow up on delinquencies per policy. • Process invoices with appropriate backup according to procedures. • Coordinate tenant move‑ins and move‑outs, including furniture delivery and pickup. • Oversee work order and purchase order system maintenance. • Develop and maintain a Tenant Service Package (handbooks, anniversaries, gifts, events, newsletters, training) and keep tenant data current. • Update office procedures in the Property Operations Procedure Manual under manager direction. • Ensure certificates of insurance for tenants and vendors are current. • Oversee processing of staff hours, expense reports, and check requests for review and approval. • Process above‑standard tenant bill‑backs (electrical, after‑hours HVAC, etc.) promptly. • Assist with annual budget preparation, monthly financial reporting, and bank deposit handling. • Lead regular property inspections with janitorial, landscape, and other service providers. • Monitor performance of all service contractors.

Key Responsibilities

• ▸lease administration
• ▸invoice processing
• ▸work order system
• ▸tenant move‑ins
• ▸budget reporting
• ▸property inspections

What You Bring

Physical demands include traveling between floors and buildings, climbing stairs, and standing or sitting for up to 85 % of the time while operating office machinery. • Demonstrate strong organizational skills. • Manage time effectively. • Communicate clearly, both orally and in writing.

Requirements

• ▸organizational
• ▸time management
• ▸communication
• ▸physical

Benefits

Other duties may be assigned as needed, and the company offers a comprehensive benefits package—including health, vision, dental, flexible spending, retirement plans, life and disability insurance, and paid time off—along with competitive pay ranging from $23.70 to $27.88 per hour.

Work Environment

Onsite