Kimley-Horn
A multidisciplinary engineering and planning firm offering innovative solutions in various sectors.
Production Administrative Assistant
Admin assistant handling documents, calendars, travel, invoicing, and office support.
Job Highlights
About the Role
The assistant will handle word processing, document production, meeting support, calendar management, travel arrangements, expense reporting, invoicing, reception duties, supply ordering, space maintenance, event coordination, and occasional errands. • Revise client proposals, fee estimates, scopes of services, and project documents. • Produce plans, project manuals, and reports; copy, print, bind, file, and scan materials. • Prepare meeting agendas, take minutes, and compile miscellaneous documents. • Manage Outlook calendars, schedule meetings and calls. • Arrange travel and process expense reports. • Support monthly invoicing and assist with contract billing. • Handle reception duties: answer calls, direct visitors, and manage shipments. • Order office supplies and maintain production, supply, and common areas. • Coordinate events and run occasional errands.
Key Responsibilities
- ▸proposal revision
- ▸document production
- ▸calendar management
- ▸travel arrangements
- ▸invoicing support
- ▸reception duties
What You Bring
Ideal candidates have at least four years of corporate administrative experience, strong written and verbal communication, advanced MS Office skills, professionalism, confidentiality, and the ability to prioritize competing tasks. Preferred experience includes contract management, billing, graphics, and PowerPoint. • Minimum 4 years administrative experience in a corporate setting. • Excellent written and verbal communication with strong proofreading skills. • Advanced proficiency in Microsoft Office, including PowerPoint and graphics tools. • Ability to maintain confidentiality and juggle competing priorities. • Preferred experience with contract management and billing.
Requirements
- ▸4+ years
- ▸ms office
- ▸powerpoint
- ▸contract mgmt
- ▸billing
- ▸communication
Benefits
The benefits package features a 2-to-1 company match on retirement contributions, low-cost health coverage, flexible time off, financial wellness programs, tuition reimbursement, and family-friendly policies such as new-parent leave and childcare resources.
Work Environment
Office Full-Time