QHSE Coordinator

About the Role

The QHSE Coordinator supports the Head of QHSE in delivering quality, health, safety and environmental services to the client, handling administration, coordination, monitoring and reporting activities. In this role you will liaise with internal staff, client stakeholders and supply partners to schedule and track audits, investigate incidents, ensure compliance with client systems, compile statistics, manage purchase orders, provide documentation support, organise meetings and assist with mobilisation of new sites, while contributing to a safe workplace. • Schedule audits and track remedials with internal employees, client stakeholders and supply partners to meet contractual agreements. • Assist in investigating and reviewing Accidents, Investigations and Near Misses (AINM) reported by client employees. • Support audit schedule delivery and AINM reporting by coordinating with internal and external stakeholders to ensure contract scope and client compliance. • Ensure effective use and compliance with client systems such as Track Record and Ostara for all audits and incidents. • Compile and analyse QHSE statistics and dashboards for client reporting, providing insights on trends and compliance. • Coordinate purchase orders for QHSE activities. • Provide administrative support and manage QHSE client documentation in line with confidentiality and data protection requirements. • Organise meetings for the Head of QHSE, preparing agendas, taking minutes and following up on actions. • Maintain knowledge of QHSE service delivery processes and procedural requirements to ensure contract compliance and support mobilisation of new client sites. • Support the Arcus HSQE team to provide a safe workplace for Arcus colleagues delivering IFM services to the client.

Key Responsibilities

• ▸audit scheduling
• ▸incident investigation
• ▸system compliance
• ▸data analysis
• ▸po coordination
• ▸document management

What You Bring

• Audit experience (essential). • Operational coordination experience within facilities management or similar environments. • Excellent administration skills with proficiency in Microsoft Office, Excel and PowerPoint. • Strong analytical and problem‑solving abilities. • Effective administrative, organisational and communication skills. • Confidence in liaising with internal and external stakeholders. • Flexibility to work as required, including UK‑wide travel.

Requirements

• ▸audit
• ▸facilities
• ▸microsoft office
• ▸problem‑solving
• ▸communication
• ▸stakeholder

Work Environment

Hybrid