Brokerage Coordinator

About the Role

The Brokerage Coordinator supports broker teams by providing administrative, marketing, research, and finance assistance essential to the team's success. The role spans multiple areas, including coordinating meetings and travel, managing invoices and expense reports, preparing marketing packages and transaction documents, and maintaining client and deal information across internal systems. • Coordinate client and prospective client meetings, handling logistics. • Book travel arrangements as required. • Manage printing, packaging, courier, and other administrative requests. • Process and send invoices to appropriate contacts for payment. • Submit, track, and follow up on expense reports and reimbursements. • Collaborate with Operations, Marketing, Finance, and other departments to create pitch and proposal materials. • Maintain client contact lists and CRM data, entering new leads and updates. • Keep the team’s deal list current. • Prepare draft deal documents for broker review and approval. • Organize transition documents such as confidentiality agreements, leases, contracts, listings, and closing paperwork. • Assist in assembling marketing packages, including Broker Opinions of Value, Offering Memorandums, regional overviews, and other collateral. • Enter and maintain property listings on digital platforms. • Create and manage e‑blast schedules. • Compile documentation for bids and closing activities. • Support planning, scheduling, and promotion of broker‑hosted events.

Key Responsibilities

• ▸crm management
• ▸deal documentation
• ▸marketing packages
• ▸listing entry
• ▸invoice processing
• ▸expense tracking

What You Bring

Ideal candidates are self‑motivated, flexible team players who excel in fast‑paced environments and deliver exceptional customer service. They possess strong oral and written communication skills, can manage multiple projects with accuracy and punctuality, and have 3‑5 years of experience supporting executives, preferably in real estate. Proficiency with Microsoft Office, Adobe Creative Suite, Salesforce, and a bachelor's degree in business, finance, or real estate are preferred. • 3–5 years experience supporting multiple executives in a team setting. • 3–5 years real‑estate industry experience preferred. • Proficient with Microsoft Office (Excel), Adobe Creative Suite (InDesign, Photoshop, Illustrator), and Salesforce. • Bachelor’s degree in business, finance, or real estate preferred.

Requirements

• ▸3-5 years
• ▸real estate
• ▸microsoft office
• ▸adobe creative
• ▸salesforce
• ▸bachelor's

Benefits

Cushman & Wakefield offers a comprehensive benefits package that includes health, vision, dental, flexible spending and health savings accounts, retirement plans, life and disability insurance, and paid and unpaid time off. Compensation is competitive, ranging from $27.20 to $32.00 per hour, and varies based on location, experience, and other factors. The firm is an equal‑opportunity employer and provides ADA accommodations for applicants with disabilities. • Health, vision, and dental insurance. • Flexible spending and health savings accounts. • Retirement savings plans. • Life and disability insurance. • Paid and unpaid time off. • Competitive hourly compensation of $27.20–$32.00.

Work Environment

Office Full-Time