Assistant Project Manager

About the Role

The Assistant Project Manager supports the Project Manager in overseeing construction projects, focusing on administrative and coordination tasks. This role is suited for candidates with 3–5 years of experience who possess strong organizational, documentation, and tracking abilities, and can bridge office planning with on‑site execution. The position spends roughly 60–75% of the time in the office handling paperwork, submittals, estimates, and schedules, and 25–40% on job sites to verify plan implementation and address field changes. Key responsibilities include assisting in the preparation and tracking of project budgets, schedules, and estimates, as well as managing daily logs such as RFIs and submittals. The role coordinates drawing revisions to keep field and office teams aligned, supports monthly internal reporting and schedule updates, and documents progress through meeting minutes and onsite signage. Collaboration with the Superintendent and Project Manager ensures field changes are recorded and change orders are updated, while milestones and deliverables are closely monitored and paperwork is processed promptly. The work breakdown allocates 60–75% of time to in‑office activities such as documentation, estimating, submittals, and internal meetings, and 25–40% to field work including site visits, coordination, follow‑ups, and change documentation. • Prepare and track project budgets, schedules, and estimates. • Manage and submit RFIs, submittals, and daily logs. • Coordinate drawing changes to keep field and office teams aligned. • Support monthly internal reporting, schedule updates, and progress documentation. • Attend progress meetings, document minutes, and ensure onsite signage. • Document field changes and assist in creating or updating change orders. • Track project milestones and deliverables. • Process paperwork promptly and maintain organized records. • Follow up on project details with internal and external stakeholders.

Key Responsibilities

• ▸budget tracking
• ▸schedule management
• ▸rfi management
• ▸drawing coordination
• ▸change orders
• ▸milestone tracking

What You Bring

Candidates must have at least five years of experience in construction project coordination or management, a solid grasp of office‑centric construction workflows, and proficiency in estimating, scheduling, and documentation. Familiarity with submittals, RFIs, drawing revisions, and change order processes is required, along with strong organizational and communication skills. The ability to attend meetings, summarize action items, and follow up with teams, while splitting time between office duties and active job sites, is essential. • Minimum 5 years experience in construction project coordination or management. • Proficient in estimating, scheduling, and construction documentation. • Familiar with submittals, RFIs, drawing revisions, and change order processes. • Strong organizational, communication, and meeting‑summarizing skills. • Ability to split time between office duties (60–75%) and site visits (25–40%).

Requirements

• ▸5+ years
• ▸construction coordination
• ▸estimating
• ▸scheduling
• ▸rfis
• ▸communication

Work Environment

Hybrid