Nv5
A leading provider of engineering, consulting, and technical services across diverse sectors.
Senior Administrative Assistant
Oversee office admin functions, support staff, manage scheduling and correspondence.
Job Highlights
About the Role
• Supervise and lead administrative support staff to meet overall office needs. • Organize and maintain both paper and electronic filing systems, including departmental library and archival documents. • Coordinate calendars, travel arrangements, meetings, conference calls, and prepare meeting minutes. • Manage incoming and outgoing correspondence, mail, packages, and ensure timely distribution. • Field phone calls, greet visitors, and represent the company professionally to clients and managers. • Arrange department lunches, “lunch‑and‑learn” sessions, and maintain skill‑evaluation spreadsheets. • Assist with ordering, inventory and upkeep of office supplies. • Support accounting, HR, and business development tasks such as employee onboarding, reviews, terminations, and invoice approvals. • Conduct weekly office inspections and schedule necessary maintenance. • Prepare and compile reports, binders, and other documentation for distribution to clients or internal teams. • Ensure confidentiality of project‑time‑sensitive and proprietary materials. • Perform general clerical duties including photocopying, faxing, and mailing.
Key Responsibilities
- ▸staff supervision
- ▸file management
- ▸calendar coordination
- ▸correspondence handling
- ▸report preparation
- ▸office maintenance
What You Bring
Qualifications include a high school diploma or GED and at least five years of experience performing the listed administrative duties. Candidates must demonstrate strong organizational abilities, the capacity to prioritize and multitask, and the capability to work independently with minimal supervision.
Requirements
- ▸high school
- ▸5 years
- ▸organization
- ▸prioritization
- ▸multitasking
- ▸independent
Benefits
The position offers a California hourly pay range of $25.00 to $36.00, with potential restricted stock units and a comprehensive benefits package that includes medical, dental, life insurance, PTO, 401(k) and professional development opportunities.
Work Environment
Office Full-Time