Coordinator Contracts

About the Role

The coordinator will work closely with the Quality Assurance department, follow daily opening and closing checklists, and support the contract team by handling payments, rescissions, and reporting as needed. • Prepare and generate contracts and closing documents accurately and promptly • Verify data entry using company software and review documents • Process various payments (e.g., notary fees, maintenance fees, wire transfers) to appropriate projects • Handle rescission or cancellation requests as needed • Obtain credit card authorizations and credit reports for sales • Generate closing reports and financial closing sheets • Expand knowledge of all contract‑type transactions • Complete daily opening and closing checklist activities • Provide proactive assistance to contract department team members • Maintain professional liaison with Quality Assurance to obtain required documentation • Review signed client files for compliance with underwriting and title guidelines • Ensure worksheet information is accurate for contract processing • Supervise and coordinate timely closing of business within 60 days • Monitor suspense aging reports in Cognos and follow up accordingly • Complete required site end‑of‑day processes • Fulfill reasonable management requests within capability • Run supporting reports for sales contracts when applicable

Key Responsibilities

• ▸contract generation
• ▸data verification
• ▸payment processing
• ▸report generation
• ▸cognos monitoring
• ▸qa liaison

What You Bring

Hilton Grand Vacations is seeking a detail‑oriented Contracts Coordinator. In this role you will generate real‑estate contract documents for various properties using information supplied by Sales, with a strong focus on accuracy and efficiency. Candidates must have at least a high school diploma or GED, one year of administrative or clerical experience, and strong computer skills in Microsoft Excel and Word. The ability to work varied schedules, including weekends and holidays, strong attention to detail, professionalism, and excellent customer‑service skills are required. A bachelor’s degree, timeshare experience, and familiarity with mortgage documentation or Chorus/Voice systems are preferred. Hilton Grand Vacations is an equal‑opportunity employer that values diversity and provides reasonable accommodations for individuals with disabilities.

Requirements

• ▸excel
• ▸word
• ▸high school
• ▸bachelor's
• ▸detail‑oriented
• ▸customer service

Benefits

The position starts at $18.00 per hour and includes Hilton Grand Vacations’ Day 1 Benefits for new team members.

Work Environment

Office Full-Time