Brown & Root Industrial Services, Llc
Provides integrated industrial services including engineering, procurement, construction, and maintenance.
Document Control
Manage document control, ensure compliance, process, distribute, and support records.
Job Highlights
About the Role
The Document Management Specialist delivers high-level support by ensuring all records, documents, and business processes comply with applicable regulatory guidance. Responsibilities include pre-processing document reviews, maintaining electronic indexes of site-specific files, converting and merging documents, and distributing them according to established lists. The role also provides user assistance for information retrieval, safeguards controlled data, and notifies impacted organizations of updates or upcoming reviews. • Review incoming documents for compliance with regulations and procedures. • Apply governing procedures to process documents accurately. • Enter data into the document repository and assign document numbers. • Distribute documents according to established lists and priorities. • Update document attributes and maintain electronic indexes. • Ensure security and preservation of controlled and confidential information. • Generate standard and ad‑hoc reports from the document system. • Create project documents and installation/maintenance manuals. • Provide first‑line customer support via email, phone, and in‑person. • Maintain recipient lists and manage document libraries. • Conduct business process reviews to identify improvements and cost reductions. • Assist in assessing compliance with internal procedures and guidelines. • Administer vendor technical information requirements as assigned. • Lead or train staff and coordinate activities when needed. • Solve moderately complex problems and act as a technical resource. • Communicate effectively with external organizations and vendors. • Provide medical, dental, vision, life, AD&D, and disability insurance.
Key Responsibilities
- ▸document review
- ▸data entry
- ▸index management
- ▸report generation
- ▸user support
- ▸process improvement
What You Bring
The position requires extensive knowledge of document-management practices, strict adherence to state and federal utility regulations, and the ability to process both standard and non-standard source documents. Candidates should possess 7 to 25 years of relevant experience, advanced technical skills, and the capability to act as a technical resource while managing time effectively and coordinating activities with minimal supervision. • Possess 7–25 years of relevant experience with advanced technical expertise. • Specialized knowledge in document management and related regulatory requirements. • Proficient with office equipment and business applications; work independently. • Demonstrated time‑management ability to meet objectives with minimal supervision.
Requirements
- ▸7–25 years
- ▸document management
- ▸regulatory compliance
- ▸technical expertise
- ▸time management
- ▸independent
Benefits
Brown & Root Industrial Services offers a competitive benefits package that includes a 401(k) match, comprehensive medical, dental, vision, life, AD&D and disability insurance, flexible spending accounts, paid time off, and a flexible work schedule. The company is an equal‑opportunity employer and supports career advancement through professional training and development. • Offer a 401(k) plan with company match. • Include flexible spending account and paid time off. • Allow flexible work schedule and professional training development.
Work Environment
Office Full-Time