Project Coordinator

About the Role

The Project Coordinator provides routine administrative support to internal and external project management teams, handling data collection, processing, organization, and filing to meet the documentation, reporting, compliance, and communication needs of projects. Work may involve lifting up to 10 pounds, occasional travel, and non‑traditional hours to meet project needs, in a normal office environment that can include extreme temperature conditions. • Use WorkSmart responsibility matrix to align with business process improvements throughout the project lifecycle. • Collect, process, input, organize, and file project data and documentation per established procedures. • Process information within required timeframes to maintain efficiency. • Communicate timely and effectively with internal and external stakeholders. • Support bidding by creating bid invitations, preparing specifications, addressing regulatory/compliance requirements, and tracking bid communications. • Issue and prepare bond memos during the award phase. • Set up, issue, and fully execute subcontracts. • Provide system access to project dashboards. • Organize information into standard formats and maintain documents in systems such as CMiC and electronic signature tools. • Coordinate submission of project documentation and prepare routine correspondence, ensuring compliance with best‑practice formats. • Create and distribute potential change items (PCIs) and requests for information (RFIs), follow up on pricing and change orders. • Manage project deliverables by updating the dashboard and electronically processing submittals, pay applications, compliance documents, and change documents. • Track and verify required documentation (badging, certified payroll, diversity reporting, insurance, bonds, lien waivers, affidavits) to meet compliance before subcontractor payments. • Provide additional administrative support such as handling calls, visitors, travel arrangements, and expense reporting as needed. • Apply subject‑matter expertise to support teamwork and uphold confidentiality and integrity of sensitive information. • Deliver high customer‑service standards, promptly address difficult situations, meet commitments, and seek feedback for improvement. • Build relationships and collaborate across teams, both internally and externally.

Key Responsibilities

• ▸data management
• ▸compliance tracking
• ▸bid support
• ▸subcontract management
• ▸dashboard updates
• ▸document control

What You Bring

Aptitude, JE Dunn’s strategic partner for technology integration services, was created to meet the increasingly complex demands of modern building projects. Our diverse teams across the country enrich lives through inspired people and places, and we are seeking motivated individuals to join our pursuit of building perfection. • Perform work accurately, completely, and on time; demonstrate strong verbal and written communication. • Proficient in MS Office, organized, collaborative, and able to think critically with attention to detail. • Required: High School Diploma or GED; 2+ years administrative/clerical support; 2+ years construction project support preferred. • Ability to lift up to 10 lb; may require travel and non‑traditional hours; work in normal office or extreme conditions.

Requirements

• ▸ms office
• ▸high school
• ▸2+ yrs
• ▸communication
• ▸detail
• ▸travel

Benefits

Best People + Right Culture. These are the driving forces behind JE Dunn’s success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we have sustained growth for over 100 years. The role follows directions and escalates exceptions to a supervisor, with a career path leading to Senior Project Coordinator. JE Dunn is committed to a diverse workforce, offers equal‑opportunity employment, provides reasonable accommodations for qualified individuals with disabilities, and maintains a background‑screened, drug‑free workplace. • Compensation: $52,000‑$64,000 base salary in Denver, plus target bonus based on individual and company performance. • JE Dunn offers a professional non‑union benefits package and is an equal‑opportunity employer providing accommodations for disabilities.

Work Environment

Office Full-Time