Real Estate Assistant

About the Role

• Provide administrative support to Property Managers, including document preparation, purchase orders, lease file maintenance, and work order system administration. • Order office and building supplies and train new engineers on the work order system. • Serve as primary point of contact for tenants, handling calls, coordinating service requests, following up for satisfaction, and providing emergency information. • Prepare proposals, invoices, and coordinate tenant events, security access, and evacuation drills. • Manage tenant move‑in/move‑out processes, including COI collection, welcome materials, signage procurement, and after‑hours logistics. • Coordinate and monitor service contracts, ensuring insurance, waivers, and maintaining an expiration tickler file. • Process and code invoices, assist with cash receipts, collections, and reconcile monthly tenant work order billings. • Perform financial and business analysis, support budgeting and forecasting activities. • Apply strong analytical, quantitative, and problem‑solving skills to interpret documents and resolve issues. • Deliver excellent customer service to property owners and tenants, including handling collections and sensitive inquiries. • Create reports, manuals, presentations, and communications with a distinct style.

Key Responsibilities

• ▸work order
• ▸invoice processing
• ▸service contracts
• ▸tenant coordination
• ▸financial analysis
• ▸reporting

What You Bring

The ideal candidate holds a high school diploma or equivalent, with some college preferred, and has at least two years of relevant work experience. Required abilities include analyzing complex business documents, writing reports and presentations, handling sensitive client inquiries, motivating stakeholders, and providing excellent customer service to owners and tenants. Advanced analytical and quantitative skills are essential for budgeting, forecasting, and problem solving. Experience with Yardi software is a plus. • Utilize Yardi software (preferred) and other property management systems.

Requirements

• ▸yardi
• ▸high school
• ▸2+ years
• ▸analysis
• ▸customer service
• ▸budgeting

Benefits

Foundry Commercial was created to be a different kind of real estate company. Our motto – “It’s Personal” – reflects our commitment to authentic human experiences, fostering a strong sense of community through wellness fairs, holiday parties, and fundraisers. Trust and respect drive our teamwork, collegiality, diversity, and the supportive environment where people celebrate, learn, and live together.

Work Environment

Onsite