Downer
Leading provider of integrated services across Australia and New Zealand, delivering infrastructure solutions.
Contract Administration Coordinator
Administer and coordinate Greenspace contracts, handling finance, reporting and stakeholder support.
Job Highlights
About the Role
We are seeking an organised, proactive Contract Administration Coordinator to support our Bay of Plenty and wider Greenspace operations. Based in Tauranga, the role provides end‑to‑end administrative and business support for multiple contracts, acting as a central point of contact for job management, customer requests, financial processes and compliance, while also contributing to national initiatives. • Manage jobs in MS Dynamics: create, allocate, track and report. • Handle customer service requests and ensure timely work close‑out. • Support contract financials: purchase orders, invoicing, claims and payment certificates. • Maintain accurate staff and subcontractor records such as timesheets, PPE and equipment. • Assist health, safety, environment and quality compliance, including reporting. • Prepare reports, end‑of‑month processing and client documentation. • Coordinate subcontractor engagement and monitor delivery against contract requirements. • Maintain contract files, records, meeting minutes and tender documentation.
Key Responsibilities
- ▸job management
- ▸customer service
- ▸financial processing
- ▸compliance
- ▸reporting
- ▸subcontractor coordination
What You Bring
The successful candidate will have at least five years of contract administration experience, strong computer skills including Microsoft Office and preferably MS Dynamics or JD Edwards, and a solid understanding of contract claims, invoicing and local authority contracts. The role requires commercial and financial awareness, excellent communication, a proactive ‘can‑do’ attitude and strong problem‑solving abilities. To apply, click ‘Apply Now’ and reference number 729008. All successful applicants must complete a pre‑employment drug test, medical examination and Ministry of Justice check. Learn more about Downer and its people on the People Site.
Requirements
- ▸contract admin
- ▸microsoft office
- ▸ms dynamics
- ▸jd edwards
- ▸problem solving
- ▸communication
Benefits
Downer is committed to delivering excellence and provides a supportive environment with health care benefits, discounted holiday homes, a $500 referral bonus, development programmes, tools of trade and free car parking with easy public transport access.
Work Environment
Field