Project Coordinator II

About the Role

Partner with our highly skilled and talented engineers by supporting their day‑to‑day business needs for projects in various markets throughout the world. Syska Hennessy Group provides specialized consulting, engineering, and commissioning services for clients worldwide, guiding projects from planning and design through construction and operation of technically superior facilities. • Draft and issue project proposals, RFPs, budgets, cash flows, and preliminary schedules with the PM. • Serve as a higher‑level liaison on projects. • Track and monitor project budgets under PM supervision. • Oversee project organization and communication charts. • Manage progress and quality of work from design disciplines/trades. • Track contract execution logs. • Review sub‑contractor quotations to recommend fair pricing. • Manage change notices, change orders, and assist with collections through client follow‑up. • Ensure completion of project close‑out documents and obtain all sub‑contractor documentation. • Enter and update client proposals in Salesforce. • Coordinate calendars, travel arrangements, and timesheets. • Perform data entry and assist with formatting/editing project specifications. • Support HR by coordinating candidate interviews and completing I‑9 verifications. • Lead onboarding of new hires, providing training on systems and processes. • Archive and purge company documentation per record‑retention schedule. • Organize site‑specific in‑house and client events. • Maintain office facilities, ensuring they are operational and stocked.

Key Responsibilities

• ▸proposal drafting
• ▸budget tracking
• ▸project coordination
• ▸design management
• ▸change management
• ▸closeout docs

What You Bring

We are seeking a self‑motivated Project Coordinator for our Boston, MA office. The coordinator is an integral member of the project team, organizing and controlling project activities and providing administrative support to deliver engineering design services for building construction projects of varying size and complexity. The ideal candidate has an associate degree in architecture, engineering, or construction management (or equivalent experience), plus at least ten years of experience as a project administrator or coordinator. A solid understanding of architectural engineering and construction, proficiency with the MS Office suite, Adobe Acrobat, and preferably FinancialForce and Salesforce, together with strong multitasking and organizational skills, are required. • Associate degree in Architecture, Engineering, or Project Construction Management (or equivalent experience). • 10+ years experience as a project administrator/coordinator in building construction. • Strong understanding of architectural engineering and construction industry. • Proficiency in MS Office Suite; intermediate Adobe Acrobat skills. • Knowledge of FinancialForce and Salesforce (highly preferred). • Excellent multitasking, organizational, and independent/team work abilities.

Requirements

• ▸associate degree
• ▸10+ years
• ▸ms office
• ▸adobe acrobat
• ▸financialforce
• ▸salesforce

Benefits

Our dynamic work environment offers a supportive culture, a diverse workforce, and competitive compensation. Employees enjoy a flexible schedule—nine hours on‑site Monday through Thursday and a four‑hour remote work day on Friday—along with fun social events that make the career both exciting and rewarding. Syska Hennessy Group offers a global platform with a flexible benefits package that reflects respect for employees’ contributions and goals. Benefits include comprehensive medical, dental, vision, and life insurance, a 401(k) plan with generous matching, training and professional development opportunities, employee resource groups, competitive paid time off, a transit/parking stipend, and half‑day work‑from‑home Fridays. The Boston position pays between $60,129 and $90,193 USD, with the final range dependent on experience, skill set, and location cost factors. • Flexibility for occasional overtime to meet project deadlines. • Comprehensive medical, dental, vision, life, and supplemental insurance. • 401(k) plan with generous employer matching. • Training, professional development courses, and incentive bonuses. • Dynamic Employee Resource Groups. • Competitive paid time off and transit/parking stipend. • Half‑day work‑from‑home Fridays year‑round. • Boston pay range $60,129–$90,193 USD.

Work Environment

Office Full-Time