Willdan
Engineering and energy consultancy serving utilities, public agencies, and industries.
Proposal Coordinator II
Coordinate and develop compliant proposals and presentations, managing teams and deadlines.
Job Highlights
About the Role
The Proposal Coordinator will help to develop compliant, compelling proposals and interview presentations. They will collaborate with technical team members and operating group leads to compile proposal information while meeting the requirements laid out in the RFP. They will also assist with reviewing proposals for correct grammar, printing and shipping hard copies, and tracking proposals. Work for this position is fast-paced and deadline-driven, requiring skilled task and time management. • Coordinate with internal technical teams, operating group leads, and external partners to develop compliant, compelling proposals. • Act as the central point of contact on assigned proposals, lead and guide the work of the proposal team. • Analyze RFP requirements, create compliance checklists, and ensure that proposals meet requirements. • Arrange and direct proposal kickoff and check‑in meetings and calls, and prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development. • Assist in planning winning themes, value propositions, strengths, risk reducers, and discriminators to initial proposal outline. • Facilitate multi‑disciplined groups in brainstorming and developing solutions to key aspects of the proposal, providing tactical advice and guidance to drive strategy and winning submissions. • Develop proposals using Word templates; prepare all necessary documents and forms. • Solicit management reviews and approvals during proposal development. • Monitor proposal content to ensure compliance with RFP requirements, evaluation criteria, and technical specifications. • Monitor competitive procurement opportunities, manage the bid pipeline, and circulate opportunities to appropriate stakeholders. • Review, proofread, and format proposals; coordinate graphic design and editing support. • Produce and ship hard‑copy proposal documents, and/or submit electronically. • Coordinate interview presentations using PowerPoint templates. • Customize staff resumes, project experience descriptions, firm capability, and boilerplate summaries. • Organize and maintain proposal materials, keeping files, project summaries, and resumes up to date. • Establish control procedures to ensure timely completion and delivery of proposals; create and manage production schedules. • Assist with other proposal and marketing tasks as required.
Key Responsibilities
- ▸rfp analysis
- ▸proposal planning
- ▸word templates
- ▸powerpoint slides
- ▸bid tracking
- ▸document delivery
What You Bring
• Bachelor’s degree or certificate in Marketing, Business, English, or a related field. • Previous proposal development or consulting experience – well versed in full lifecycle of proposal development. • Excellent oral and written communication skills in English with extreme attention to detail for writing, editing, and formatting technical information. • Exceptional organizational skills to work effectively in a dynamic, deadline‑oriented environment that requires balancing multiple assignments simultaneously. • Ability to work independently with minimal supervision, while participating in a team and managing deliverables as required. • Ability to interact effectively with individuals at all levels from diverse cultures and varying degrees of technical competency. • Highly skilled in Microsoft Word and PowerPoint. • Strong proofreading, editing, and reading comprehension skills. • Ability to work with staff across several time zones. • Ability to work within tight deadlines. • Technical writing/editing experience preferred. • Marketing experience preferred.
Requirements
- ▸bachelor's
- ▸proposal development
- ▸microsoft word
- ▸powerpoint
- ▸technical writing
- ▸marketing
Work Environment
Hybrid